Job Description

Job Summary

We are currently looking for a proactive Receptionist/Administrative Assistant who will provide exceptional office administration support to a fast paced project with high expectations. Office administration support duties may include: maintaining office systems, supplies, document management, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

Job Description

• Be present at front desk to greet and guide visitors and new employees
• Receive and route incoming packages and mail
• Answer phones and emails in a timely and professional manner
• Schedule conference rooms for a variety of meetings, order catering as needed
• Update office & personnel contact information
• Assist site management staff with numerous clerical duties
• Operate office equipment such as photocopiers, fax machines, and scanners, as well as assist vendors with the same
• Data entry and tracking
• Assist leadership with completing expense reports
• Process shipping/receiving
• Request gift card logs & entry
• Order and stock office supplies for both office locations
• Perform other duties as assigned by management

Skills Required

• 3+ years of Administrative experience required
• Valid Driver’s License.
• Supply management and inventory control experience a +
• Organizational and reporting skills.
• Tracking budget expenses.
• Attention to detail.
• Excellent customer service skills and a positive, can-do attitude.
• Professional phone manner.
• Must be proficient in Microsoft Office Suite
• Flexibility in schedule
• Ability to juggle multiple projects/assignments.
• Other software package experience that is preferred includes SharePoint, Concur, Bluebeam.

Education/Training/Certifications

• High School Degree or GED

“We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.”

JOB-10044849

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